The Financial Administrator position is responsible for the accounting and certain other financial operations of the Church of the Ascension and the Ascension Day School, to include implementing, overseeing, and ensuring that appropriate accounting and financial records are maintained and accounting statements and reports issued to ensure the smooth financial operation of the Church. The time commitment for this job averages 30 hours per week.
Individual should have superior prioritization and organizational skills. Must be a self-starter, flexible, and professional. Skilled at managing multiple tasks simultaneously. Works well under pressure. Must be detail oriented.
This position receives an excellent compensation package which includes paid medical, vacation, and pension benefits.
Essential Duties, Responsibilities, and Position Requirements:
- Perform all accounting functions and related duties including accounts payable, accounts receivable, payroll preparation, overseeing and making weekly deposits and withdrawals with several banks and investment companies, and controlling the income cycle, including cash management.
- Prepare and ensure the accuracy of monthly and annual financial statements, bank reconciliations, and special financial reports and analyses.
- Responsible for the integrity of the general ledger and all financial entries.
- Manage back-up and retention of data and records.
- Maintain appropriate accounting records of investment accounts, financial reserve funds, endowments, trusts, and capital campaigns.
- Prepare an annual preliminary budget and work with the Rector and Treasurer to finalize the budget for Vestry consideration.
- Compare income and expenses to the budget; notify Rector and Treasurer of any budgetary concerns.
- Track credit card and on-line contributions and payments received.
- Provide support and reports for various parish ministries and outreach organizations.
- Provide support for the Stewardship Committee.
- Maintain bequest information.
- Track special gifts, memorial gifts, and endowment gifts.
- Prepare donation acknowledgement letters.
- Prepare Quarterly and Year-end Contribution Statements.
- Work with outside accountants to complete annual audit and review of church financials.
- Prepare Internal Revenue Service reports including W-2’s, 1099’s and W-9’s.
- Responsible for producing and submitting all financial reports to the diocesan office.
- Maintain asset replacement schedule and documentation.
- Work with diverse people in a positive, professional, and joyful manner.
- Exercise sound judgment, ability to work independently and in cooperation with others.
- Handle confidential material in a discreet manner.
- Other duties as assigned. May be called upon to provide support for other administrative staff.
- Reports directly to the Rector, with functional responsibility to the Treasurer.
Education, Qualifications, and Training:
- The Financial Administrator candidate should have a degree in accounting, finance, or a related field.
- A minimum of three years’ experience preferred.
- Requires related experience in fund accounting and bookkeeping.
- Demonstrated ability to handle confidential, time-sensitive, and critical matters using good judgment, tact, respect, and discretion.
- Ability to communicate effectively through email and/or telephone.
- Proficiency in Microsoft Excel is mandatory to include generating reports and graphs. In addition, proficiency in Microsoft Word and Office 365 is required.
- Experience with Automated Church Systems software a plus.