Faculty/Field Placement Program Administrator

Berkeley, CA
Type: Lay
Posted Sep 6, 2019
Job Title
Faculty/Field Placement Program Administrator
Name of church or organization
Church Divinity School of the Pacific
Job Location
Berkeley, CA
Job Description
The Faculty/Field Placement Program Administrator provides support to the Field Placement Program and to the faculty and Dean of Academic Affairs (half time each).ESSENTIAL DUTIES AND RESPONSIBILITIES
Field Placement Program support

Maintain on-line database for site and supervisor information – sortable and easily updated by potential supervisors.
Help maintain all field placement forms.
Keep all field placement information up to date and organized on CDSP website.
Collect required information/forms from students and help assure necessary information is submitted on time.
Compile all review information from placement sites and combine into one pdf file per student for Registrar to post in student information system.
Schedule, invite and track attendance at supervisor trainings.
Research and compile information on non-congregational placement sites. Review with Director of Field Education and support targeted outreach as needed.
Assist with gathering and making available effective-practices/ resources from field education placements.
Faculty Support

Disseminate syllabi and textbook assignments within the faculty and post textbook listings on the CDSP website.
Collect and organize academic assessment materials.
Work with the Dean of Academic Affairs on managing accreditation review processes
Support the Dean of Academic Affairs in managing major periodic faculty reviews.
Process faculty expenses, track professional development funds and grants, and make faculty travel arrangements.
Work with the Dean of Academic Affairs to produce the agenda and information packet for monthly faculty meetings, attend those meetings and take minutes, produce minutes and action tracking document.
Work with faculty calendars to schedule regular advising meetings with students.
Provide technical support for faculty in the classroom, including assisting with the use of presentation software such as PowerPoint, and teleconferencing systems such as Zoom and WebEx.
Coordinate video recording as needed in the classroom, and support timely upload of recorded material for online courses.
Support the Dean of Academic Affairs and the Registrar on special projects related to curricular development.
Assist with logistics for Commencement, under the direction of the Executive Assistant to the President.
Supervise student workers providing faculty support: document scanning and uploading, copying and creation of course packets.
Coordinate hospitality and logistics for faculty searches, visiting faculty and scholars, adjunct faculty, and new faculty.
Institutional support

Perform all duties in a manner that promotes CDSP’s mission and core values.
Assume other related responsibilities and special projects.
Adhere to confidentiality rules and all other CDSP policies, procedures, and rules.

Organized, collaborative, self-directed administrator, able to work effectively with a diversity of people.
Skills in database management and Microsoft Office suite.
Strong writing and communication skills.

Bachelor’s degree or an equivalent combination of training and/or experience.
2-5 years of administrative experience.
Previous experience in higher education preferred.
Experience maintaining Word Press websites preferred.
Experience using online learning management systems preferred.
Knowledge of the Episcopal Church preferred.

Type of commitment
  • Full time
Does this job pay?
Application Process
Please submit an application online.
Link to the job posting or application