Executive Assistant to Bishop

Parrish, FL
Type: Lay
Posted May 1, 2019
Job Title
Executive Assistant to Bishop
Name of church or organization
Diocese of Southwest Florida
Job Location
Parrish, FL
Job Description
The Executive Assistant to the Bishop provides direct administrative and personal support to the Bishop Diocesan, as well as a variety of responsibilities supporting the Office of the Bishop in the Diocese of Southwest Florida.

As Personal Assistant to Bishop Dabney Smith:
• Answer telephone and respond to all email communication with the Bishop
• Manage the Bishop’s schedule, responding to schedule requests
• Manage the Bishop’s correspondence
• Arrange travel and processing reimbursements
• Assist Bishop with his participation on all committees/commissions
• Support the Disciplinary Board and Standing Committee on confidential matters
• Maintain confidential filing system for bishop and clergy records
• Develop and coordinate parish visitation schedule; work with parish clergy to prepare for the Bishop’s Sunday visitations and prepare visitation materials
• Outside the Diocese: Coordinate communications related to the Bishop’s responsibilities with elected positions of the Episcopal Church: House of Bishops, Executive Council, Sewanee Board of Regents, Bishop Gray Retirement Foundation

As Member of the Office of the Bishop Team:
• Serve as Recorder of Ordinations for the diocese
• Serve as liaison to Standing Committee, Disciplinary Board and other committees as assigned
• Serve as administrative support to the Chaplains to the Retired
• Serve as administrative support to Deputation to General Convention
• Perform assigned responsibilities for annual Diocesan Convention every October in Punta Gorda, FL

Qualifications
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Extreme flexibility to ensure the Office of the Bishop runs smoothly
• Very strong interpersonal skills and the ability to build relationships with staff, clergy and lay leaders, external partners and donors
• Expert level written and verbal communication skills and the ability to put the Bishop’s voice into communications
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional and spiritual maturity
• Highly resourceful team-player with the ability also to be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, prioritize and demonstrate the highest level of service and response
• Bachelor’s degree required
• Strong work tenure: five to 10 years of experience supporting executives, preferably in a non-profit organization
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media platforms

Compensation

Total compensation package includes a competitive salary ($45,000 – $50,000), defined contribution pension (10%), and employer-paid single-coverage medical and dental insurance for a total compensation package between $60,000 and $65,000.

Type of commitment
  • Full time
Does this job pay?
Yes
Application Process
To apply, please submit a cover letter, resume and three references via email to Anne Vickers, CFO, at avickers@episcopalswfl.org
Link to the job posting or application
https://s3.amazonaws.com/dfc_attachments/public/documents/3264087/2019_Executive_Assistant_to_Bishop_-_Diocese_of_SWFL.pdf
Website
https://www.dioswfl.org/About%20Us/employment_openings_help_wanted-html.html